Document control
Master register, digital site packs, revision control and redlined drawings.
Rail & infrastructure
Built from the trackside up, not the boardroom down.
Twenty years in rail went into IMS. Shift reports, fatigue, RISQS-aligned compliance, site packs and live commercial tracking for the contractors who keep the network running, on any device, on or off track.
Shift report
Night · [Location]
Planned vs actual76% complete
Possession granted lateEarly warning
Access delayed55 mins · 2 photos attached
Engineers logged in14 · QR verified
Good Call / Close Call1 raised
Fatigue checkAll within limits
Sound familiar?
It's not a people problem.
Good teams, held back by paperwork that was never built for the railway.
- 01
Shift reports emailed, WhatsApped, texted and dropped in Dropbox, with someone in the office retyping the lot for the client.
- 02
Timesheets on a spreadsheet that one person can edit, with no feed through to payroll.
- 03
Training records spread across folders nobody can find before an audit, and certificates expired before you knew.
- 04
The wrong revision being used on site, and a nonconformity you did not need.
- 05
Delays and frustrated access that cost you money but were never properly captured or claimed back.
Intelligent shift reporting
Claims-ready before the gang leaves site.
Supervisors complete the shift report on a tablet as the work happens. Planned against actual, delays, photos and early warnings go straight into a structured record the commercial team can use the next morning.
- ✓Early warnings submitted at the end of every shift
- ✓Photos and time stamps that stand up in a claim
- ✓Client reports produced automatically, no retyping
40%
Efficiency gain
2M+
Reports, forms and permits raised
20 yrs
In the rail industry
£82K
Average annual saving per client
What IMS does
One platform. Every operation.
Every module connects, so information flows from the site to the office without being retyped.
HR & compliance
Training matrix, expiry alerts, RISQS-aligned PPE tracking and fatigue to NR/L3/003/OH.
Shift reporting
Planned vs actual, early warnings, photos and delays, structured for claims.
Project management
Live cost tracking, labour rostering, snagging and a client access portal.
Purchasing
Approved suppliers, POs, invoice tracking and mobile expenses against projects.
Timesheets & payroll
Pre-populated from site log-in, exported to Xero, Sage, SAP, Oracle and more.
Assets & vehicles
LOLER, calibration, servicing, FORS walkaround checks and defect logging.
Works orders & CRM
Bid to invoice: tenders, live costs, applications and final accounts in one view.
QR log-in & digital ID
Engineers verified on and off site, with tickets on every phone.
Audit-ready, every day
Walk into any audit with nothing to find.
Procedures, training, competence, fatigue and actions live on one dashboard with a full trail behind them, so RISQS, Sentinel, ISO and NICEIC audits become a review rather than a scramble.
- RISQS-aligned PPE and competence
- NR/L3/003/OH fatigue managed automatically
- Sentinel competence and sponsorship
- Action register: every incident closed out
What our clients say
“The IMS has improved us commercially. It has made us more efficient in the collection of data from shift reports and the ability to generate Early Warnings on site that are submitted at the end of the shift.”
“With all our company procedures being controlled and presented on the Dashboard, along with the Action register, has major benefit to us in our ISO, Sentinel and NICEIC audits.”
Ready when you are
See it on your next possession.
We'll show you the shift reporting, compliance and commercial tools that matter most to you, set up the way your teams actually work.
Book a discovery call